The International Justice Mission office in Bucharest is advertising for the AISB Alumni and Alumni-friedns two part time positions:

Job Title:                        Office Manager

Job Type:                        Part-Time

Reporting Manager:  Country Director, Department: Administration

Office:                             Romania                             

Overview: The Office Manager will work in close collaboration with the Country Director to support and provide efficient administrative services and ensure regulatory compliance for the operations of the Foundation. The position also plays a central role managing vendors and payments, submitting financials and other reports both internally and externally as necessary.

Key Result Areas:

The success of this role is measured by the following KRAs:

1. Management of foundation legal requirements and all statutory filings for compliance including financial requirements working with firms to achieve the same;
2. Support office human resources capacity and ensure compliance with all labor law requirements working both internally or through vendors;
3. Managing and ensuring legal requirements for residency or volunteer visas and permits;
4. Prepare expense and credit card reports and QuickBooks entries;
5. Review and update office procurement processes periodically to assure an efficient system that allows timely procurement of goods and services including best pratices and advising on suitable vendors;
6. Create, maintain and develop good relationships with suppliers/vendors including written agreements to ensure value for money and timely delivery of goods and services;
7. Coordinate office events, provide support to external trainings and visitors and supporters to the office; and
8. Provide administrative support and project management to ensure timely delivery.

Roles and Responsibilities: 

Policies and Regulatory Compliance:  

1. Lead and advise on regulatory compliance and oversee vendors who are responsible for submissions for the Foundation to ensure timely and compliant filings;
2. Advise and ensure labor and workplace statutory requirements are met;
3. Review and update procurement policies and procedures periodically or as per needed;
4. Review best practice and recommend changes, improvements and enhancement of the procurement processes; and
5. Assist in drafting policies and procedures.

Networking & Partnership:  

1. Identify and create a network and database of prequalified vendors to service IJM needs.
2. Create and maintain good relationships with suppliers/.
3. Network with procurement bodies and professional associations to assure best practice in IJM.
4. Develop opportunities for tax donations through business affiliated associations.

Documentation, Reporting & Data Management:  

1. Maintain up to date financial logs and administration functions.
2. Prepare and submit expense reports and credit card reports in-line with IJM internal procedures.
3. Ensure compliance for all regulatory reporting and GDPR compliant data management.
4. Provide periodic reports as needed to the reporting manager and to the Country Director.

Events and Logistics:  

1. Support and coordinate all logistics, financial reporting and costs related to event(s) and visitor groups.
2. Coordinate and assist in logistics for local and international travel documentation such as visas, passports, accommodation, bus/vehicle hires, etc.
3. Coordinate the stay and visit of office visitors.
4. Host visitor and key donor groups to the office and develop agendas for their stay.
5. Work with Partner and Advancement offices globally, but particularly in Europe, to plan key events.

General tasks:

1. Prepare credit card and expense reports.
2. Prepare all regulatory preparations for staff, volunteers and visitors in the office.
3. Maintain and operate an efficient system of communication for key events, retreats and other group work functions.
4. Receiving, recording and dispatching incoming and outgoing office letters and documents in a systematic manner.
5. Maintaining an efficient and well-organized filing system for all organizational documents.
6. Processing various monthly bill payments.
7. Preparation of reports for petty cash usage and disbursements.
8. Reviewing and maintaining all expense reports and filing them in an organized manner with required parties, firms and internal controls.
9. Assist with budget planning and tracking.
10. Perform other duties as assigned by the Country Director.

Education & Experience:

1. Bachelors degree in Business Management, Office Administration, Human Resources, or a related field, Master’s Degree Preferred;
2. A minimum of 3 years’ experience in a busy administration or procurement office;
3. Fluent in written and spoken English and Romanian;
4. High level of proficiency with Microsoft PowerPoint and Outlook; and
5. Proficiency with Microsoft Word, QuickBooks or similar software and Excel.

Technical Competencies:

1. Excellent planning with great attention to detail;
2. Excellent presentation and communication skills;
3. Highly organized, efficient.

 Requirements:

1. Part-time, willingness to work 30 hours per week
2. Ability to travel within Romania and within Europe, up to 15% of the time 

Preference:

1. Romanian driver’s license preferred. Experience working with IT equipment and vendors preferred.

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Job Title:                             Social Worker

Job Type:                            Part-time up to Full-time

Reporting Manager:     Director of Aftercare or Country Director

Department:                      Aftercare Team

Overview: The IJM Social Worker within the Aftecare Team is responsible to develop and implement IJM’s strategy for social service provision for survivors of Trafficking in Human Beings (THB). IJM is committed to a trauma-informed and multi-disciplinary response to trafficking; thus, the Social Worker will work closely with internal and external stakeholders across a range of professional disciplines, particularly law enforcement, prosecution, governmental and non-governmental social service providers, and will strengthen trauma-informed responses within each of these sectors. The Social Worker will build strategic partnerships with national, regional, and community-level social welfare officers, safe shelters, and other civil society organizations that provide social services to ensure the protection, recovery, and empowerment of survivors of THB. The Social Worker will develop strategies to strengthen coordinated social service provision where gaps are present. This position will contribute to a national program strategy that advises relevant government agencies, builds innovative partnerships, and establishes best practices for Aftercare programming within Romania. This position requires travel within Romania and some limited international travel.

Key Result Areas:

The success of this role is measured by the following KRAs:

1. Trauma-Informed Case Management: Survivors of THB are protected by the justice system and empowered to restoration through trauma-informed, multi-disciplinary case management processes.
2. Partnership Management: Effective partnerships are created and maintained with General Directorate of Social Assistance and Child Protection (DGASPC) officers, shelter staff, and other civil society actors capable of providing quality social services.
3. Mentorship and Training: Government, shelter and civil society partners are well trained in multi-disciplinary and trauma-informed psychosocial care for survivors of THB that results in reduced vulnerability to re-victimization.
4. Gap Analysis and Strategy: Clear analysis of the strengths and gaps within the governmental, shelter and civil society social service capacities and an articulated strategy for strengthening key gaps.
5. Demonstrate IJM’s core values and adhere to IJM disciplines.

Roles and Responsibilities:

Networking & Partnership:

1. Build effective partnerships with justice system officials, social welfare officers, and other stakeholders at the regional and national level;
2. Work closely with stakeholders to strengthen the trauma-informed response to survivors of THB by enhancing linkages between DGASPC officers, police, and prosecutors to ensure a trauma-informed approach is adopted by all duty bearers especially during the interviews and court preparation;
3. Develop and maintain close working relationships with DGASPC staff, shelter staff, and other stakeholders to ensure safe placements and/or community reintegration, effective case management and seamless provision of services to survivors of THB;
4. Convene and provide leadership in multi-disciplinary meetings with a variety of government and non-government stakeholders, and support inter-institutional dialogue and coordination on cases of THB; and
5. Develop and maintain an effective network of contacts within the health, social service, and community development sectors for the benefit of survivors of THB.

Training and Development:

1. Ability to develop and deliver high-quality, professional training curriculum to multi-disciplinary stakeholders;
2. Support joint training programs with police, judiciary, and social welfare on survivor-friendly and trauma-informed interventions, including ethical and safety considerations for survivors of THB;
3. Convene and provide leadership in multi-disciplinary meetings with a variety of government and non-government stakeholders, and support inter-institutional dialogue and coordination on cases of THB;
4. Provide training on case management and service provision to DGASPC officials and shelter staff that incorporates elements of trauma-informed approaches; and
5. Train and mentor all stakeholders on the incorporation of trauma-informed approaches into their service delivery.

Casework:

1. Provide mentoring and support to social welfare officers and justice officials to ensure that survivors of THB are provided trauma-informed protection and support throughout the investigation and court proceedings;
2. Provide court preparation and support to survivors of THB; and
3. Provide mentoring and support to social welfare officers and other stakeholders to empower survivors of THB towards restoration by conducting holistic assessments to evaluate survivor strengths and vulnerabilities including the safety of the home and community environment, developing individualized care and safety plans and ensuring their implementation to address vulnerabilities and critical needs, coordinating psychosocial services for survivors, monitoring and reporting survivor progress towards defined psychosocial goals and assessing sustainable safety at the time of case closure.

Documentation, Reporting & Data Management:

1. Analyze and document cases of THB that can contribute to updated case management protocols;
2. Work with Romania Country team members to monitor and evaluate the project, including monitoring and reporting of project targets, results, collection of data, and output delivery; and
3. Work with relevant Africa & Europe regional personnel on the development of data measurement tools to measure the impact of aftercare strategies. 

Education & Experience:

1. Bachelor’s degree in social work, master or advanced degree preferred. Minimum three years of relevant experience in provision of case management services, implementing psychosocial assessments and interventions.
2. Experience in networking and partnering with social service providers.
3. Capacity to develop and deliver trainings in English and Romanian to government and non-governmental agency partners.
4. Proficiency in the Microsoft Office Suite with ability to quickly learn and consistently use other software systems for purposes of case management, M&E and documentation.
5. Registered and in good standing with the National College of Social Workers required.

Technical Competencies:

1. Strong understanding of trauma and proven application of trauma-informed approaches within case management and/or clinical interventions.
2. Proven ability to mentor, guide and coach multi-disciplinary stakeholders. Prior experience working with law enforcement or justice system officials preferred.
3. Fluent in written and oral communication in Romanian and English.
4. Excellent writing, documentation and reporting skills, including the ability to maintain digital records and generate high-quality reports on all casework interventions, stakeholder interactions, etc. Ability to contribute or develop program proposals an advantage.

Requirements:

1. Part-time, potentially developing into full-time
2. Ability to travel within Romania and within Europe, up to 30% of the time

Preference:

1. Romanian driver’s license preferred.

Other Duties:

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor.

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Candidates who feel they can fill these positions are welcome to please submit a CV or resume and cover letter to romania@ijm.org. Compensation will be competitive and commensurate with skills and experience.

GOOD LUCK!